Backup Solution For Office 365: If you have got Microsoft Office 365 account that you have been using for online and cloud storage, then it is necessary to know how you can back up your data in case any form of mishap happens and requires restoration. You don’t want to lose all the important documents, emails, contacts, and other things that are stored in your Microsoft Office 365 account.
Before going through the top 3 best backup solutions we want to discuss the importance of data. Data is probably the most important thing in an organization’s life because this data includes financial information, management information, email information, customer information, employee info, etc.
As businesses use Office 365, they want to make sure their data is safe. The idea of backing up data seems simple but sometimes it becomes obvious that companies still struggle with this on a regular basis.
What is Office 365 backup?
Office 365 backup is a way to protect your business’s data in Office 365, ensuring that you can access it even if something should happen to the original version. It’s also useful for preserving and protecting historical data. A backup of Office 365 can be stored locally or in the cloud, and it works off of a pre-determined schedule that helps protect against disaster in case of fire, flood, or any other calamity.
This kind of backup includes all the data associated with your Office 365 account, including things like your emails, calendars, contacts, and more.
Benefits of Backup solution for Office 365
Following are the benefits the organization will have by implementing Backup:
- End users can restore their own files and items without administrative intervention. This saves a lot of time and improves productivity and user satisfaction.
- Files, folders, and messages are preserved according to your retention policies and are available for recovery whenever needed.
- The centralized management console lets you configure, monitor, and manage all aspects of Backup in your organization on-premises or in the cloud.
- You can enable eDiscovery to search for information across your organization while preserving the chain of evidence.
These are the best Backup Solutions for office 365 in the industry nowadays.
1. Veeam
Veeam Backup for Microsoft Office 365 eliminates the risk of losing access and control over your Office 365 data including Exchange Online, SharePoint Online, OneDrive for Business, and Microsoft Teams – so that your data is always protected and accessible. With Veeam Backup for Microsoft Office 365, you can:
- Minimize the impact on end-users by leveraging modern backup technologies like immutable storage, reduce the load on Office 365 and get 24.7.365 availability
- Recover individual Office 365 items and files with industry-leading recovery flexibility
- Quickly restore individual mailbox items directly in Microsoft Outlook
- Restore SharePoint Online sites, documents and list items to their original location or any other location
- Restore OneDrive for Business accounts, files, and folders to the original or any other location
2. Backupify
Backupify makes it simple to back up your Office 365 data, including mail, files, and contacts. Backing up your data ensures that you’ll always have a copy of your Office 365 data no matter what happens, so you won’t lose out on all that hard work!
In the past, businesses used in-house email servers to host their email communications. As they grew, they needed to pay for more space and processing power. They also needed to hire someone to manage these servers and keep them secure.
Today, many businesses are moving their email communications to Office 365, hosted by Microsoft. Businesses typically don’t need to invest in their own hardware because Microsoft has massive amounts of storage and processing power available on-demand. It’s much easier to budget for cloud services than in-house infrastructure.
Unfortunately, Microsoft only provides basic protection against data loss caused by accidental deletions or malicious users. Backupify is the easiest way to provide robust backup capabilities so that your business can recover if you accidentally delete something or an employee leaves the company with little notice.
3. Spanning
Spanning Backup is a cloud-to-cloud backup solution for Office 365 users. It helps to protect your data against accidental deletion and other unintended user actions, as well as malicious attacks like ransomware. With Spanning, you can view and search the content of your backups, restore individual items in seconds, receive automatic verification that a backup was completed successfully, and meet compliance requirements.
It enables IT admins to monitor their backups from anywhere with the Admin Console mobile app. The app also allows you to restore items from a phone or tablet and send email notifications about backups.
It is trusted by more than 6,000 customers worldwide, including one-third of Fortune 100 companies. It’s the only cloud-to-cloud backup solution recommended by Microsoft.
4. Acronis
Acronis Backup for Office 365 is the complete solution for backing up Microsoft Office 365 Exchange Online, SharePoint Online, OneDrive for Business, and Microsoft Teams.
You can back up to any destination. It ensures your data is safe and secure. With Acronis Backup you get:
- A complete set of tools to backup and restore data both on-premises and in the cloud
- Protection against ransomware to ensure that your data stays safe
- Superb performance even in virtualized environments
- Simplified management of your data protection
Acronis Backup is also easy to deploy as it can be installed without disrupting current operations. You can be up and running within minutes.
5. AvePoint
AvePoint Backup for Office 365 is a software-as-a-service (SaaS) that enables organizations to back up, recover, and manage their entire Office 365 suite, including Exchange Online, SharePoint Online, and OneDrive for Business.
Its integrated technologies provide a comprehensive backup solution that uniquely delivers granular recovery of individual items within seconds of deletion. It ensures the security of your company’s SaaS data and helps you meet legal, regulatory, and compliance requirements by protecting your critical business information.
6. UpSafe
UpSafe is a cloud-based backup and recovery solution for Office 365. With UpSafe, you can restore your data to its previous state in case of accidental loss or deletion, as well as recover it in the event of malicious attacks, user error, hardware failure, or software bugs.
In addition to backing up all Office 365 components, including Exchange Online, SharePoint Online, OneDrive for Business, and Groups/Teams data, UpSafe can also integrate with Microsoft Azure Active Directory and encrypt your backups with AES 256-bit encryption.
7. SolarWinds
If you’ve ever used the Office 365 suite of products, you know just how powerful they can be. But what happens if you have a backup failure or need to restore your data?
The SolarWinds® Backup for Office 365 solution can help by ensuring that all of your valuable business data is protected and always available. You’ll be able to fully restore lost or deleted files in just a few clicks, even restoring them directly into their original location!
SolarWinds Backup also lets you see exactly what was lost (or saved) during each backup. This means no more wondering if the latest version of that important document has been backed up or not—just check it out in SolarWinds Backup!
8. SkyKick
The SkyKick Backup solution for Office 365 is a secure, automated backup tool that backs up your entire Office 365 environment.
If you’re currently using a different product or service to back up your Exchange and SharePoint data, now’s the time to switch over to SkyKick. This is especially true if you’re already using SkyKick Migration Suite—you can use your existing credentials to sign in.
SkyKick Backup has been engineered with the same level of security that Microsoft employs for its own Office 365 services. The product is certified SOC 1 and SOC 2 compliant (including the annexes for controls at a service organization relevant to security, availability, processing integrity confidentiality, or privacy), HIPAA BAA compliant, ISO/IEC 27001:2013 certified, and ISO/IEC 27018:2014 certified.
This is a subscription-based service, which means that you’ll pay an annual fee based on the number of users in your organization.
9. Carbonite
There’s a reason that nearly 90% of Fortune 500 companies use Office 365 to host their email and business data. It’s the simplest way to collaborate and manage your business. But what happens if your business data gets lost or corrupted?
That’s where Carbonite Backup for Office 365 comes in. With Carbonite, you can retrieve any email, attachment, calendar item, or contact—even if it was deleted or changed—in just a few simple clicks.
With Carbonite, you don’t have to worry about losing the important data that keeps your business running smoothly. Don’t let an accident wipe away years of hard work.
10. Altaro
Altaro Office 365 Backup is a lightweight agentless application that can be installed on-premises and supports backing up Exchange Online, OneDrive for Business, and SharePoint Online. It provides a very intuitive and easy-to-use interface that can be used to configure and restore the backups, view alert notifications, storage management, and license details. The user interface is divided into two parts:
Management Console – can be used to perform all the necessary tasks related to backup, restore, storage management, and alert notifications.
Backup Status Console – an optional tool that provides real-time backup statuses of each tenant in a single screen.
The Management Console has the following main sections:
Dashboard – displays key information about the backups such as the total number of items backed up, the total number of tenants in scope, total backup sizes grouped by service, and alerts related to the last backup task run.
Tenant List – shows a list of tenants configured for backups along with their backup statuses.
Services – displays information about services such as Exchange Online, OneDrive for Business, and SharePoint Online. This includes details such as service status (online/offline), number of users in scope, last login time of users, etc.
FAQ
What Are The Challenges Of Backing Up Office 365 Data?
The data stored in Office 365 is critical to your business, but keeping it safe and secure can be a bit challenging. Here are the main challenges to backing up your Office 365 data:
1) Backups are not automatic
2) Your data is not fully protected
3) You can’t retrieve individual files
4) There’s no unlimited storage option
5) It doesn’t work on mobile devices
What Does A Backup Solution For Office 365 Need To Include?
One of the biggest advantages of using Office 365 is that it eliminates the need for on-site servers and hardware. Since there are no physical hardware components needed to run Office 365, your data is stored in Microsoft’s cloud instead. This means that you can access your data from anywhere with an internet connection.
Being able to access your data from anywhere with an internet connection also means that your data could be accessed by anyone who has an internet connection…and knows how to get into it. A backup solution should include automatic backups so that all of your files are backed up regularly and automatically—without you having to remember every time!
Why do you need a third-party Office 365 backup solution?
With the rise of SaaS (Software as a Service), more and more companies are moving their business-critical applications and data to the cloud. Office 365 is one of the most popular SaaS applications, with over 120 million users worldwide who rely on it for email, file storage and collaboration, customer relationship management (CRM), and more.
However, the data stored in these cloud applications aren’t protected by your company’s backup solution, which typically only backs up data stored on-premises. You need an Office 365 backup solution from a trusted third-party provider to protect your critical cloud data as well as your on-premises data.
What to look for in an Office 365 backup solution?
There are loads of Office 365 backup solutions on the market, but not all of them have the features that your business needs to stay competitive. Here’s what you should look for in an Office 365 backup plan:
Real-Time Data Protection
In today’s fast-paced business world, waiting for your data to be backed up is not a luxury you have. Look for a solution that offers real-time data protection and automatic updates to ensure your business never has to slow down while waiting to back up its files.
Multiple Restore Points
Having a single restore point is not enough—you need multiple options so you can go back to the version of your files that works best for you. When searching for a backup solution, look for one that provides multiple restore points so you can choose how far back you want to go when restoring your files.
Secure File Sharing & Collaboration
Collaboration and file sharing between employees, clients, and partners are essential for many businesses—but they can also lead to security risks if not managed properly. Look for an Office 365 backup solution with secure file sharing and collaboration capabilities so you can securely share information with others without risking security breaches or malware attacks.
Why Should You Do an Office 365 Mailbox Backup and Recovery?
There are many reasons why you would want to back up your Office 365 mailbox. One of the most common reasons is that you might have accidentally deleted your email or other files that are stored in your inbox. Another reason why you might want to do an Office 365 backup and recovery is if your computer was damaged by a virus or malware attack.
You can also do a backup of your mailboxes if you need to transfer them from one computer to another. The last reason why you might want to do an Office 365 backup is if your company has recently upgraded its systems and now has more storage space available on its servers.
Conclusion
Your Office 365 is an essential component of your daily business. The threat of crashing and data loss can be daunting. Proper backup of your Office 365 data is recommended. There are certain threats that can cause severe harm to an individual, a community, and even a nation. However, the effects of threats may not only be physical but also financial. If you do not conduct periodic backups and ensure data security, you might have to incur losses due to software failures or operational breakdowns, which may lead you to bankruptcy.
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